This
page is provided by Sorcity.com for suppliers interested in bidding on
AAFES
Reverse-Auction
solicitations. Suppliers are encouraged to prepare
for
these events in advance by reading the information here and
following
the steps to become an approved supplier.
AAFES
has recently introduced the concept of Reverse Auctions as another procurement
tool available to their buyers and contracting officers. To participate in an
AAFES Reverse Auction event your firm must be registered with the AAFES buyer or
contracting officer, as well as with Sorcity.com.
The
Benefits:
There are some differences and
benefits to understand with Reverse-Auction bidding.
Once registered with Sorcity, suppliers:
- May bid multiple times if desired
- Can see all bids but not who placed
them
- Gain access to many other
opportunities
- Pay nothing for membership or
participation
- Do not pay the typical Sorcity
award fee on AAFES events
- Have no software to install or
learn - it’s all done online
The
Process:
It is important that suppliers follow
the process outlined here in order to be considered responsive to AAFES
solicitations. They include:
Prior
to Bidding, All Participants Must:
- Review the online event in full,
including any attachments, links, drawings, clarifying questions &
answers, or addendums, to determine if you meet ALL the terms and conditions
stated.
- Register with Sorcity only after
you have read in full and agreed to the Sorcity Membership Agreement (Note:
AAFES has contracted with Sorcity, so you can disregard references to fees
for AAFES events).
- Print the AAFES Source List Application from the AAFES website
if you are a new supplier and e-mail to the buyer.
- Send the Buyer an email (address
listed in Reverse-Auction) confirming you are able to meet the terms and
conditions stated in the solicitation.
- Be available for a brief call with
Sorcity if some preliminary market feedback is needed.
- Ask questions online using the
[Question] button at the top of each Reverse-Auction for any clarification
or exceptions needed to bid.
During
the Bidding, All Bidders Must:
- Place at least one bid online once
you have read all solicitation information, are approved by AAFES, have
registered with Sorcity and determine you can meet all stated terms and
conditions.
- If a Line Item Worksheet is
included, download it from the Reverse-Auction, save it to your computer,
and enter per unit prices to calculate the Total Bid.
Repeated this process for all subsequent bids.
- Monitor the bidding if you think
you may want to enter a lower bid if you are out-bid.
Following
the Bidding, All Bidders Must:
- Within 1-hour of the
Reverse-Auction ending, send the completed Excel worksheet to
Question about AAFES
if one is provided in the event.
- Wait for the Buyer to contact you
to address any final qualification or clarification questions.
- If you are awarded the contract,
you will receive an email instructing you to press [Confirm] in your Sorcity
online account which should be completed promptly to confirm you accept the
award.
Important
Notes:
- No
bids will be accepted outside of a Reverse-Auction. Bidding in any other
manner will disqualify you for the respective opportunity.
- Understand ALL the terms and
conditions prior to placing a bid. A
supplier who bids outside the specifications may be fined by Sorcity.
- Read and agree to the Sorcity
Membership Agreement in full prior to completing the online membership form.
- AAFES has contracted with Sorcity
to pay for the Reverse-Auction service, so suppliers can disregard
references to award fees as it relates to AAFES events.
- Contact Sorcity Support at
Question about AAFES
or 972-612-0003 for any clarification needed on the online bid process.
Key
Dates:
There
will be several Key Dates to make note of for each solicitation. Suppliers are responsible for responding by those dates if
they are to be considered responsive. They
can include:
- Date
- Supplier Pre Bid Conference
- Date
- Initial notification &
registration of suppliers
- Date
- New suppliers fax Source List Application to AAFES
- Date
- Interested suppliers must be
registered with Sorcity
- Date
- Bid invites sent to qualified
& registered suppliers
- Date
- Reply confirming you can meet
all solicitation terms
- Date
- Shipment costing must be
submitted
- Date
- Interview call with Sorcity
- Date
- Have any questions entered online
- Date
- Reverse Auction ends
- Date
- Email completed Excel worksheets
to AAFES
- Date
- Notified Bidders must deliver
Solicitation package
- Date
- Required samples must be received
by AAFES
- Date
- AAFES to determine the most
responsive suppliers
- Date
- AAFES will award the contract
You
may complete the registrations in advance to ensure you are prepared to bid on
posted events.
To
register with AAFES, press this link:
Source
List Application link
To
register with Sorcity, press Join Free on the left
We
appreciate your participation.
Go
to AAFES
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